UAccess Learning FAQ

Search below for answers to frequently asked questions about UAccess Learning. Should you have a technical issue not listed below, please contact the 24/7 support team by visiting http://247.arizona.edu or calling (520) 626-TECH (8324).

FAQs below are included for Learners, Training Coordinators, and Managers/Supervisors.


Learner FAQs

Go to http://learning.uaccess.arizona.edu. (Or, go to http://uaccess.arizona.edu and select UAccess Learning.) Use your NetID and password to login.
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You must be either a University employee or student who is engaged in university business towards a degree. Additionally, off-campus access to UAccess Learning requires the VPN. If you meet these criteria and still can't log in, contact 24/7 for assistance.

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In the same browser, return to the url you initially clicked on in order to log into UAccess Learning. For many, this is uaccess.arizona.edu. Click on the Learning link again. You should be logged into UAccess Learning.

If you continute to have issues, contact 24/7 to open a ticket.
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You may have resized your browser. Press CTRL-0 (zero) or zoom out until you can see the Sign Out button.

Clear your browser history cache. Close and reopen your browser and log back into UAccess Learning.

Most of the recent versions of Internet Explorer, Safari, and Firefox are supported. If your browser is not supported for eLearning, you will receive a message with instructions when you attempt to launch eLearning.

This change is part of an upgrade from the vendor. It has also occurred throughout UAccess Student and UAccess Employee.

Select Find Learning in the Quick Links pagelet to review the catalog of offerings.

If you just logged in to UAccess Learning for the first time today, wait until tomorrow. Your record should be updated tomorrow. If you still have a problem tomorrow, contact the 24/7 to open a service ticket.
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Go to Quick Links, Find Learning and in Search by keyword type in the title of the course. If you only enter partial words, use a wildcard (*). For example, "trav*" will return all results that contain the string "trav."

On the main page select Find Learning in the Quick Links pagelet. Use the filters on the left side to refine your search: choose the category Recommended for All Employees.

On the main page select Find Learning in the Quick Links pagelet. Use the filters on the left to refine your search: Choose the category Subject; then click the category Research.

UAccess Learning is not the right system. Please use the Student Center. Go to www.arizona.edu. Select Menu. Select Current Students. Select UAccess Student. Select Student Center and login.

Go to Main Menu > Self Service > Personal Information Home. Scroll down if necessary. Click the Update Learner Preferences button and make any changes you want to.
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Select Find Learning. Select View Details above the Classes listed. Click on column headings to sort.

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Go to Quick Links, Find Learning. Click Advanced Search at the top of the page. A drop down will open and you can search by additional criteria. Click search and you will be able to view the offerings.

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Login to UAccess Learning. Click Find Learning in the Quick Links pagelet. Select a class within the catalog and click Enroll.

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You will receive an email notification that you are enrolled. These run every night. Look for the confirmation the next day after you enroll.

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Each offering department will send a reminder email notification several days in advance of the actual class to remind you to attend.

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A calendar view of your enrollments is available by going to My Learning and clicking View Calendar. Integration with Microsoft Outlook and other calendar applications is not yet available but is being explored.

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Click My Learning in the Quick Links pagelet. Click the Class Title link. Scroll down to access the class syllabus, which contains all assignments and links to schedule.

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You must enable pop-up windows for UAccess Learning within your browser.

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If the training guide is available online for the class in question, you can find it by clicking on My Learning and selecting the class title. Scroll down to the syllabus. If the training guide is available, there will be a link to download it listed in the syllabus.

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120 minutes. This allows time for self paced assessments and classes to be completed.

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Make sure that your browser and Java are up-to-date and that you are using a supported browser. If they are all up-to-date contact 24/7 for assistance.

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This is a known issue. We are waiting for a correction from the software vendor. In the meantime, click on Learning Home and then return to My Learning.

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Go to My Learning and select the title of the learning. The contact name appears on the top right of the page. Click the name to directly email the contact person. The Notes & Attachments sections frequently have contact information as well.

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Go to My Learning and change the View drop down list to select how to display your taken, current, and incomplete enrollment.
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Go to Learning Plan in Quick Links to view current learning plans and learning plan history.
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In Quick Links, select Learning Plan. Select the "Details" link of "My Learning Plan." Click the Enroll button to see class options to fulfill the assigned course.
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1. You cannot drop classes that your manager has enrolled you in. Your manager will need to drop you from the class. Or, 2. Some classes cannot be dropped after the start date. Look at the Class Details for the contact person to see whether you can be dropped.
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The individual who added it to your plan needs to remove the error. Please contact this person. Their name is listed in the Assigned By column on your Learning Plan.
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By the date identified in the Learning Plan details. Please contact the person in the "Assigned By" column if you have questions.
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Navigate to My learning. Change the View to "05 - Completed & Waved Learning." Click the printer icon in the Print column.
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Use the Find Learning link in Quick Links and then click Request New Learning at the top right to make a request.
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Go to Quick Links for Certifications and view any certifications you have completed. Visit My Learning to view certifications currently in progress.
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You will receive an email notification when you need to recertify. Complete as soon as possible after this notification.
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A certification expires when the job runs to notify a learner. This job runs at 11:23 pm each night.
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Manager/Supervisor FAQs

Click View All Learning in the Business Manager Quick Links. You will be able to review learning for everyone in your department.
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In Manager Quick Links, click Team Learning Plans. Click the title of the Learning Plan next to the team member whose plan you want to review. (Team members may have multiple active learning plans.)

In Manager Quick Links, click Team Certifications. Select All Certifications in the View dropdown list. Select the Team Member you want to view. Click Go. All completed certifications will display.

In Manager Quick Links, click Team Members. Select the Team Member(s) and, under Group Action, select Enroll (for classes) or Register (for Certifications and Curricula) and click Go. Select Learning and click Enroll/Register.

A notification will be sent to the learner if you have enrolled them in a class. Currently, no notification is sent if learning is simply added to a plan, though this is being explored.

Analytics will be available to allow you to see a full list of people in a department and that they have finished a specific course.

In Group Actions on the Team Members screen, make sure you choose Enroll to find classes. If you choose Register, you will only see curricula and certifications.
In Group Actions on the Team Members screen, make sure you choose Register to find curricula and certifications. If you choose Enroll, you will only see classes.

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If the history is available, you will be warned that it was already taken but won't be prevented from enrolling them again (or assigning it to their plan).

UAccess Learing gets its people data from UAccess Employee, so you wil need to make sure that your employees reporting information is correct in UAccess Employee. (Work with your business office for this.) Within a couple of days of the information being corrected in UAccess Employee, it will be updated in UAccess Learning. (Note: Pooled student worker positions may not sync accurately between Employee and Learning.) If you have additional questions, contact Systems Control.

Go to the Manager Quick Links and select Team Members. You can view the additional employees who report to someone else by selecting the Team Member who reports to you in the drop down and clicking Go.

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Training Coordinator FAQs

If you only manage training for people who report to you, no. If you need to manage training for others, yes.

Click Manage Learning Plans in the Business Office Quick Links. Search for learners and view their learning plans.

After you add a course to a learner's Learning Plan, you will see an Enroll button on the Plan. Click and select a class to enroll the learner in. You WILL NOT be able to register learners for Certifications & Curricula. You can only add those to their plan, then they can register themselves.

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Click Maintain Learning Plans in the Business Office Quick Links. Search for the learner. Click on the appropriate Learning Plan. Click the trash can next to the the learning that you want to remove.

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Students who do not have a UA job are inactive as learners until they Some POIs will also fall into this category. Have the learner You should then be able to find them. If you still can't find them, contact the 24/7 to file a ticket.

This is a known issue that crops up when a training coordinator clicks Enroll while attempting to add learning to someone else's plan. To avoid the issue, click Plan for Later, then enroll the learner AFTER the class has been added to their plan. We expect a fix from the software vendor.

Click View All Learning in the Business Office Quick Links. Search for the learner by name or EmplID.

You will need to request access through the Access Provisioning Tool (https://request.uaccess.arizona.edu/uaccess_appreq/) and you will need to complete the UAccess Learning: Training Coordination class in UAccess Learning.

All supervisor data come from UAccess Employee. The supervisor PCN should be associated with their employees in UAccess Employee. You can review the employee in UAccess Analytics using the Employee Detail Dashboard. Look up the employee by name or by Emplid. If the Supervisor Name is blank in the Current Activity section, you will need to use the MSS WorkCenter and add a supervisor name using the forms within UAccess Employee.

UAccess Analytics will contain this kind of report for UAccess Learning, though the reports are not yet available.

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You may need to select the pagelet in Personalize Content. Click the check box in the Business Office Quick Links under the ELM On Demand Pagelets.