As we begin the UAccess Learning implementation we are working to identify partners for the initial and secondary pilots.

That initial pilot will involve a very limited number of departments that offer training, and will involve only partial offerings from those departments. In other words, our pilot partners may have only one or two offerings available via UAccess Learning's catalog at the end of the pilot. The rest of their training offerings will, for the time being, be administered and tracked as they currently are.

During the four months of the initial pilot phase (Feb-May 2014), those pilot partners will be working with the implementation team to enter their training catalog in UAccess Learning.

At the end of the initial pilot, all learners—that is, any student, staff, or faculty member at the University—who want to access the pilot training offerings will do so through the new system.

Phase Two (June-September 2014) will repeat the pattern of the first, but with a broader range of learning materials and will add additional functions to the system.

Pilot Partner Criteria

Representativeness

One of our primary goals in the pilots is to test out how UAccess Learning works with a variety of training and how it meets a broad range of business needs. To that end, we will be selecting pilot offerings with an eye to representing a wide spectrum of University business cases. Our goal is to include at least one of each of the following:

  • An instructor-led class
  • A SCORM/AICC-compliant e-learning module
  • A blended or hybrid class
  • A non-SCORM/AICC compliant web-based course
  • A 3rd party vendor-hosted course
  • A program that involves multiple courses, ideally from multiple departments
  • Training that requires integration with other departments/systems for access provisioning or certifications

Impact

Because there is a substantial business need for a system like UAccess Learning, we will also be considering the impact of the pilot offerings.

Our impact criteria are

  • Audience breadth
    • Prioritize training that has a wide learner audience
  • Compliance
    • Prioritize training that needs to be completed—and have that completion tracked—to meet regulatory requirements that originate outside the University.

Complexity

While we do want to have a representative sample in our pilot offerings, we also need to make sure that what we are working with is manageable.

To that end, we will be using training offerings that are relatively simple. In other words, our pilot offerings will be relatively freestanding trainings that do not require a great number of components and interdependencies to fully function within UAccess Learning.

Department Preparedness

Finally, incorporating training offerings into the UAccess Learning catalog will require significant involvement from the department that owns the training being incorporated. Therefore, the department’s readiness to fully participate as a pilot partner will be one of our criteria.

Readiness consists of the following, at minimum:

  • Commitment of a single dedicated resource to the pilot. That person must
    • Be able to spend up to 20 hours per week on the pilot
    • Be the person who will be responsible for scheduling and maintaining their department’s training through ELM after the pilot.
    • Be familiar with their department’s training offerings. 
    • Be comfortable with technology. For instance, they might be comfortable with intermediate Excel functions, building UAccess Analytics dashboards, or managing Access databases.
  • Training materials readiness
    • In most cases, online modules must be AICC/SCORM compliant.
  • Partnership
    • We are looking for partners who are willing to buckle down to make UAccess Learning work, to give thoughtful feedback, and to serve as emissaries for UAccess Learning with their colleagues and constituents.