April 17th, 2018

When:     April 17, 2018

Where:    North Ballroom, Catalina Room, and Rincon Room at the Student Union Memorial Center

The 2018 UAccess Symposium brings together University of Arizona staff and faculty who are interested in furthering the use of UAccess systems in their workplace. The Symposium provides a forum to discuss ideas, find resources, connect with colleagues, and learn about best practice approaches.

Registration closed on Tuesday, April 10th. We're sorry you missed it! Fortunately, we'll be recording all of the presentations so you can view them later. You can also live-stream them. Just click the appropriate link below a few minutes before the scheduled time for the presentation you're interested in and you should be able to view the events as they happen. We'll get the links established on Monday so you can use them on Tuesday.

Presentations and Presenters

Our presenters come from all across campus, and they will be coming to tell you all about their particular business processes or what specific challenge, obstacle, or issue they've successfully addressed in their organization. Each of the presentations will definitely have broad appeal. You just have to decide where your interests lie.

Check In / Registration - 8:00 AM-2:00 PM


Poster Presentation - 9:00 AM-4:00 PM


Poster Presentation

C'mon out to the Diamond Atrium to peruse our collection of posters. Individuals from UAIR, UITS, and departments from around campus have devised and designed posters to provide information on their processes, with the hope of helping and encouraging you with your own projects and processes. Take a look!


Opening Presentation - 9:00-9:30 AM


Opening Presentation - The Future of IT Leadership | Barry Brummund for Karen Williams, Vice President, Informational Strategy and University Libraries

Presentation Evaluation


Mid Morning Sessions - 9:30-10:30 AM


Adaptive Planning & OfficeConnect Reporting    Intermediate / Adaptive Planning 
Rosa Fung, Director, Business and Financial Analysis, College of Medicine

College of Medicine-Tucson's utilization of data in Adaptive Planning to prepare reports for the annual All Funds budget and for commitment administration and planning. Meaningful reports are created from Adaptive Planning Reports and Officeconnect which included budget vs. actual, multi-year planning, as well as monthly tracking of activities.

Download PowerPoint Presentation (667 KB)

Presentation Evaluation


Electronic Approval Routing    Beginner / Intermediate / Financials 
Jessica Thornburg, Manager of Business Operations, Eller Dean's Office Finance Team; Tammy L. Strom, Assistant Director of Operations, Financial Services Office; Denise Blum, Accounts Payable/Receivable Operations

Save time & route electronically! Were all receipts electronically generated & emailed? No need to print! Initiate the eDoc, attach the required back-up, and route for approval- 100% electronically. Save time, money, steps, & paper. Learn how to prepare all required documents in Adobe for eDoc attachment. Refresh your memory on allowable attachment policy. Learn how to route for approval & ensure payees have access to approve in UAccess Financials.

Download PowerPoint Presentation (7.6 MB)

Download Presentation Handout:

Reimbursement Toolbox (XLSX)(94 KB)

Presentation Evaluation


Determining Student Awards and Follow-up   Intermediate / Student 
Helen Horetski, Student Financial Aid Associate Director, Business-Finance; Christine Wong, Accountant, Senior, Student Financial Aid; Julie Treanor, Program Coordinator, Senior, Graduate College Admin

Do you know how to determine students’ need? Do you know if an external award has disbursed to the student’s account? Come to this presentation for strategies on using the Student Fin Aid and Fin Aid Details Analytics dashboard to determine student need and monitor student awarding.

Download PowerPoint Presentation (1.4 MB)

Presentation Evaluation


Mid-Morning Break / Vendor Appreciation / Poster Promenade - 10:30-11:00 AM

Be sure to bring a couple of business cards, as there may be a vendor give-away!


Late Morning Sessions - 11:00 AM-12:00 PM


There's a Dashboard for That    Beginner / Intermediate / Analytics
Eddie Caratachea, Associate BI Developer, UAIR; Mary Ann Nelson, Program Coordinator, Sr., COM Info Technology Services

Come to this presentation to learn about the various reports and dashboards that could make your job easier, if you only knew where they were.

Download PowerPoint Presentation (11.3 MB)

Presentation Evaluation


Travel Best Practices    Beginner / Intermediate / Financials 
Denise Blum, Operations Coordinator and Tammy Strom, Assistant Director-Operations, Financial Services Office

The Travel Office will discuss best practices in initiating accurate and timely reimbursements for employee travel via the Disbursement Voucher. The agenda will include policy requirements and navigating UAccess Financials "Before the Trip" and "After the Trip".

Download PowerPoint Presentation (5.6 MB)

Presentation Evaluation


Mastering the Schedule of Classes    Intermediate / Student
Suhina Deol, Assistant Registrar, Office of the Registrar and Danielle Buhrow, Senior Academic Advisor I, Agricultural & Resource Economics

Room and Course Scheduling will demonstrate an efficient step-by-step method our experts use to schedule classes during Open Scheduling. We will discuss new features that will help you navigate class schedules, classrooms spaces, and room preferences. A handout will be provided to help you go back to your office and start plugging away at the Schedule of Classes like a expert.

Download PowerPoint Presentation (7.4 MB)

Download Presentation Handouts:

Presentation Evaluation


Lunch - 12:00-1:00 PM


Early Afternoon Sessions - 1:00-2:00 PM


Practical Data & Information Visualization    All Levels / Analytics
Brian Berrellez, Manager, Business Analytics for CALS Business Services

We often hear about "data visualization" or "presenting business information," and it's all mired in technical speak or has so many details that we often don't see just how to apply all of the opinions about what is best or not. This presentation is for everyone, boiling down all the theory into practical recommendations for you to use now, whether it's in Excel, Analytics, or even Word.

Download PowerPoint Presentation (7.2 MB)

Presentation Evaluation


Payment Request Basics & Best Practices    Beginner / Intermediate / Financials 
Andrea Lee, Accounts Payable Manager and Tammy Strom, Assistant Director of Operations, Financial Services Office

In this presentation the Accounts Payable office will discuss best practices in utilizing the Purchase Order process for the purchase of goods and services exceeding $10,000 and multiple invoices for a vendor. The agenda will include an overview of Purchase Order process and navigating UAccess Financials invoice approval, encumbrances, line item receiving requirements and the Auto-Approval process.

Download PowerPoint Presentation (8.5 MB)

Presentation Evaluation


Life-Cycle of a Student   All Levels / Student 
Inara Lysne, Business Analyst Senior; Becky Ezzo, Business Analyst Senior; Natalie Shue, Business Analyst, University Information Technology Services

Learn about various processes in UAccess Student as a student goes from admission to graduation.

Download PowerPoint Presentation (51 MB)

Presentation Evaluation


Mid-Afternoon Break / Vendor Appreciation / Poster Promenade - 2:00-2:15 PM

Be sure to bring a couple of business cards, as there's sure to be at least one vendor give-away!


Mid-Afternoon Sessions - 2:15-3:15 PM


What You Need to Know about Security    All Levels / Security 
Lanita Collette, Chief Information Security Officer, Information Security Office; Teresa Banks, Manager, Information Security - Compliance Programs, Information Security Office; Leo Enfield, Principal Information Technology Manager, Engineering Administration; Alex Alvarez, Information Technology Support Analyst, Principal, The Honors College

What do Yahoo!, Uber, and Equifax have in common? They made headlines for data breaches last year. You play an important role in ensuring that UA’s data remains secure. This session will cover the risks to University data, especially data available in UAccess systems, and what measures you should take to protect it. The tips and tools addressed in this session will also help you understand how you can protect your personal information and home environment.

Download PowerPoint Presentation (38.2 MB)

Download Presentation Handout:

Office Security Handout (PDF)(518 KB)

Presentation Evaluation


Charges, Fees, Assessments, & You    Intermediate / Financials 
Garth Perry, Assistant Director, Budget Office; Jani Fisk, Principal Accountant, FSO; Paul Sandoval, Director, Postaward Services, SPS

This presentation will examine and define the list of additional fees for different accounts such as the Admin Service Charge and University Development Fees.

Download PowerPoint Presentation (671 KB)

Presentation Evaluation


Student Center    Beginner / Intermediate / Student 
Kendra Vossler, Business Analyst Senior; Chris Corral, Principle Enterprise Business Analyst; Uriah Bennett, Business Analyst Senior, University Information Technology Services

Administrative users often have access to Student Services Center. How this is different than what students view in Student Center. What transactions are available to students?

Download PowerPoint Presentation (5.6 MB)

Presentation Evaluation


Closing Session - 3:15-4:15 PM


Discussion Panel / Q&A
Moderator Steve Singkofer, Analytics Outreach Coordinator, UAIR

Come prepared with your questions and submit them to the folks at the Registration desk throughout the day (but by 2:00 PM). Steve will collect your questions, collate them, and pose as many of them as possible to our illustrious panel during this one hour session. Time may be available for additional questions from the floor.

Presentation Evaluation


Questions?

If you have any questions, please contact the UAccess Symposium Team.

Sponsorship Opportunities

Check out our 2018 UAccess Symposium Sponsorship Opportunities page!

Location

North Ballroom, Catalina Room, and Rincon Room at the Student Union Memorial Center